Best Free Project Management Software Tool to Try in 2025

Whether you’re working on a complex project with multiple cross-functional teams or managing a small task list with coworkers, it can be challenging to keep everything organized. From assigning tasks to tracking progress and communication, a project can be chaotic without the right project management software. 

A project management software can significantly improve your work efficiency and help you deliver projects on time. You can effortlessly break down big projects into manageable tasks, set priorities, and track team progress in real time. However, finding the best management software can be daunting as there are various management software for different purposes. 

But fret not! We’ve tested and compared some of the best project management software tools in the market to help you find the right fit for your team. In this article, we’ll walk you through the free project management software tools to try in 2025 that you can customize according to your team needs and requirements.

So, let’s get started!

What is Project Management Software?

Project management software are tools, specifically designed for project managers and development teams to help them efficiently manage their projects and tasks. It provides features to manage and organize tasks, and track progress, and team’s performance throughout the project life cycle. 

With a project management tool, you don’t need to deal with endless email threads, spreadsheets, or manual updates to share data with team members. It helps you to keep all project-related details in one place so you can easily access them at any time at any place. 

Most of the project management tools come with features such as:

• Task Management: Breaking down projects into smaller tasks, assigning them to team members, and setting deadlines.
• Collaboration: Allowing team members to communicate, share files, and provide updates in real time.
• Progress Tracking: Monitoring project milestones and team performance, and ensuring that tasks are completed on time.
• Resource Management: Managing time, budgets, and resources efficiently.

In short, project management tools eliminate the guesswork, ensuring everyone understands what they need to do when they need to do it, and how their work contributes to the project’s success. 

What to Consider When Looking for a Project Management Software?

Choosing the right project management software depends heavily on your team’s needs and workflow. Every project management tool is designed with different purposes and features in mind, so it’s important to find one that aligns with your project needs. 

Whether you need a simple task tracker or comprehensive project planning software, understanding the key factors to evaluate will help you make the right choice. Here are some of the key features that you need to consider when choosing a project management tool:

Core Functionalities

A good project management tool should have the basic features that make project tracking and execution effortless. These must-have features include:

Task Management: Investigate the toll to be sure it has basic task management functionality. As a project manager, you will need to create, assign, and manage tasks to delegate and track work. A good task management system can ensure that nothing falls through the cracks and that your team stays on track to meet deadlines. 

Communication & Collaboration: Communication is the key to successful project management and team members must collaborate regularly to understand the task requirements and expectations. Hence, it is essential to choose a tool that can help your team to communicate and collaborate effectively. 

Documentation: A good project management tool should allow the user to store important documents and resources related to the project. This enables you to share project-related information with team members with ease. 

AI: Artificial intelligence (AI) is becoming an essential feature in the modern project management environment. With AI project managers can effortlessly automate repetitive tasks and predict future risks saving time and effort. 

Planning and Scheduling: Features like Gantt charts, timelines, milestones, sprints, and calendars can help project managers efficiently plan work and track deadlines. These features provide a visual representation of work in progress, making it easy to complete projects within time and budget. 

Advanced Features

Apart from core features you also need to look for some advanced features to get deeper insight into team progress and improve workflow. 

Reporting and Analytics: Real-time reports and analytics can help the team track their performance, identify bottlenecks, and make improvements. With reporting features you can track task completion rates, estimate deadlines, predict future trends, and more.  

Customization: Every team has a unique way of managing projects, so it’s important to choose a tool that allows you to customize the workflow, reports, dashboard, and fields. 

Automation: As a project manager, your time is valuable. Instead of spending hours on grunt work and repetitive tasks, it is wise to select a tool that allows to automate the routine and repetitive tasks. 

Additional Consideration

In addition to core functionalities and advanced features, some other features are quite popular in project management tools. These functionalities include:

Integration: Your project management tool should seamlessly integrate with other tools that your team uses daily. This can save time, reduce manual work, and improve work efficiency by syncing tasks, files, and communications across platforms.

User interface: The user interface of the tool plays a crucial role in determining how quickly your team adapts the tool. If a tool is cluttered or difficult to use, it might slow your team’s productivity and progress. Hence, always look for a tool that has a simple and intuitive interface. 

Scalability: Your project management tool should grow with the growing needs of your project. So, always choose a tool that can handle more users, projects, and integrations without losing performance.

Data Security: Your data security matters. When managing projects, you handle sensitive information such as client details, financial data, or internal documents. So, ensure that the platform provides robust security measures to keep your data safe and secure.

Pricing: Last but not least, make sure to check the pricing plans for the tool and check whether it fits your budget or not. 

Scrum Slate – Best Project Management Software 

Though new to the market, Scrum Slate is a rapidly growing project management tool specifically designed for agile teams. With a wide array of features and functionalities, Scrum Slate is an ideal choice for project managers, marketing heads, teams, departments, and organizations in every industry and field. 

One of Scrum Slate’s biggest advantages is its clean and easy-to-use interface. Although it is packed with many features, the initiative’s user interface ensures everything is a single click away. 

Here is a comprehensive breakdown of some of its important features:

Backlog Management

Scrum Slate allows you to categorize the work items in different task lists. You can create separate task lists for bug fixes, knowledge acquisition, user stories, enhancements, and more. 

What’s more, you can also organize the task list position using the drag-and-drop feature. If you want to copy the tasks into another project, you can simply copy the task list into another project as well as in the same project. Similarly, the progress bar helps you to track the progress of each task list. 

Sprints

Planning and executing sprints is very easy with Scrum Slate. Define the sprint goal, assign a sprint owner, set the duration, and create your first sprint. Move tasks from the backlog to start the sprint and track your team’s progress against the sprint goal with a progress bar, burn up, burn down, and cumulative frequency charts. 

Once the sprint is completed, you can even get the Sprint Release Notes. Release notes provide a detailed overview of all the released features, bug fixes, and spillover. It also helps you to identify whether your team is over-estimating, under-estimating, or on the right track.  

Task Management

Scrum Slate allows you to break work items into a hierarchical format, from user stories to tasks, subtasks, and bugs. You can effortlessly estimate tasks, set due dates, and assign them to team members. 

What’s more, the priority feature helps you to identify which tasks are important and need to be completed immediately. You can also track the current status of the task to know which tasks are completed, in progress, and under testing. 

That’s not all, Scrum Slate tasks come with a Life Cycle Monitor that allows you to track how many times a task is re-opened. 

Progress Board

Scrum Slate has Kanban Boards that provide a comprehensive overview of the work pipelines and make your work progress transparent. You can even customize the boards according to your team’s needs making it an ideal tool for teams with unique workflows. 

Scrum Slate’s Best Features

• Break user stories into small tasks and subtasks to efficiently manage and organize the work with the Scrum Slate tasks management feature. 
• Track and analyze team performance and project progress with an advanced project dashboard and share updates with stakeholders in real time.
• Plan and manage sprints in a project with the Sprints Management feature to deliver high-quality increments. 
• Track your team’s performance in a sprint with Burn up, Burn down, and Cumulative Frequency charts and identify bottlenecks, remaining work, and team velocity. 
• Use the Scrum Slate Sprint Release Notes feature to get a comprehensive overview of the released features, bug fixes, and spillover. 
• Manage and track bugs comprehensively and efficiently with Scrum Slate Bug Tracker. 
• Find any task or work item related to the project with Scrum Slate Elastic Search. 
• Use Scrum Slate Extension to create tasks and record videos from any site with just one click. 

Scrum Slate Limitations

• The mobile app doesn’t have all the features that the desktop application has. 
• Scrum Slate doesn’t have many third-party integrations.